Submit End of Year ISBE Exports

5/26/2023

Wrap up your academic year successfully using best practices for ISBE reporting and having resources about most common errors at your fingertips. Please share this information with your SchoolInsight district admins that submit ISBE files.

You should not rush to submit the Exit Student Enrollment file. As soon as it is submitted, some records will be locked in ISBE’s SIS making it difficult to update information. Therefore, submit other files and resolve all errors prior to sending the Exit Enrollment. Even if a file has been submitted to ISBE earlier in the year, resubmitting it at the end of the year updates the SIS with any changes made since the last submission (such as report card grades, attendance, etc).

We recommend submitting the following files prior to the Exit Student Enrollment:

1. Student Demographics/Enrollment

2. Student Attendance

3. Teacher Course Assignment Entry

4. All applicable Course Assignment files

5. Teacher Course Assignment Exit

6. All files from the latest ISBE webinar: End of School Year 2023 Tasks on page 92

Check ISBE responses to file submissions for errors and resolve them. Correct the data and resubmit files with help from the following list of Knowledge Base Articles. It includes some of the most common errors on ISBE files:

• ISBE: Student Course Assignment "Course has duplicate Course Code, Section Number, and Term Type combination of another course."

• No valid records on ISBE Student Course Assignment

• How do I fix the error “College Course Assignment template must be used if Dual Credit is YES” on the ISBE Student Course Assignment?

• How do I handle the ISBE error “Student Course Start Date = [Date] should be less than equal to today’s date”?

• How do I fix the error “Invalid Course Letter Grade?” on the ISBE Student Course Assignment?

• How do I solve the ISBE Student Course Assignment Error “ALL mandatory Course End fields must be supplied: (Course End Date) (Letter Grade);?”

• ISBE Student Discipline Groups - Common Errors

For more articles on ISBE files in SchoolInsight, please navigate to Admin Main > Help > Knowledge Base and search for “ISBE”.

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The Tech Services team